Job Description

Description

Admissions and Records Officer - Registrar (CS27-070) (2 Openings)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Officer - Registrar (CS27-070) (2 Openings). As a premier metropolitan university SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive broad-based education and enriched by hands-on research opportunities SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE

Employing more than 2400 faculty and staff members SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year the Universitys presence generates almost 9000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Serves as the Universitys professional resource and subject matter expert for the evaluation articulation interpretation and application of transfer credit for undergraduate graduate professional military-affiliated prior learning domestic and international students
• Independently evaluates complex academic credentials and educational experiences to determine transfer-credit equivalencies applicability toward degree requirements academic standing and official academic record designation
• Exercises independent professional judgment in interpreting University policies accreditation standards articulation practices and transfer-credit guidelines when evaluating domestic and international coursework graduate-level credit military training and other non-traditional learning experiences
• This role requires independent resolution of transfer-credit applicability and academic record determinations in situations where established precedent or guidance may be limited or unavailable
• Conducts complex analysis of educational systems institutional recognition and accreditation grading methodologies degree structures curriculum content and credential documentation.
• Provides authoritative guidance to students faculty administrators academic departments Athletics and external institutions regarding transfer-credit policies articulation practices degree requirements academic regulations and transfer-credit applicability
• Supports student enrollment retention degree progression graduation eligibility NCAA eligibility certification compliance obligations institutional reporting and academic record integrity through accurate transfer-credit determinations policy interpretation and articulation decisions
• Ensures compliance with University policies accreditation standards FERPA regulations Illinois Articulation Initiative requirements and national best practices in transfer-credit evaluation and academic record management

FLSA: Non-Exempt

Minimum Acceptable Qualifications

Minimum Acceptable Qualifications:
1. High school diploma or equivalent.
2. Any ONE or combination totaling three (3) years (36 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
60 semester hours or an Associates Degree equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelors degree equals three (3) years (36 months)
B. work experience in administrative support admissions and enrollment customer service public relations records management or closely related experience.

Preferred Qualifications:
Baccalaureate degree from a regionally accredited institution or a combination of education and experience totaling five years of related student records analysis work records management work or collegiate admissions/registrar work.

Advanced knowledge of domestic and international educational systems credential evaluation methodologies transfer-credit articulation practices curriculum interpretation accreditation standards academic records management and University policies governing these functions.

Ability to independently analyze complex academic credentials determine equivalencies where established precedent may not exist interpret policy resolve exceptions and communicate decisions to diverse constituencies.

Knowledge of FERPA IAI degree requirements transfer-credit best practices and student information systems.

Strong analytical research critical-thinking decision-making problem-solving written communication and interpersonal skills are required.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement : Pursuant to the State Universities Civil Service System out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number: 2756 SUCSS Classification Title. For more information on Civil Service classifications please visit the State Universities Civil Service System website at: who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes at a minimum a copy of the veterans DD214/DD215 form (Department of Defense) NGB22 form (National Guard) or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and where applicable other background checks such as a drug screen verification of employment and education or licensure/certification reference checks and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information:

Visa Sponsorship & F-1/J-1 Visas
SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.

International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

E-Verify

SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Securitys E-Verify program.

SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore the University cannot legally employ individuals who are on OPT STEM Extension as we cannot provide an E-Verify case number participation confirmation or related documentation.

SIUE complies with all applicable federal employment eligibility verification requirements including completion and maintenance of Form I-9 Employment Eligibility Verification for all employees as required under the Immigration Reform and Control Act (IRCA).

Accommodation: If you are unable to utilize our online application system and need to request an accommodation please reach out to us at or via email at:

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees applicants for employment and students on the basis of age color disability marital status national origin race religion sex sexual orientation or veterans status.

We value your interest and look forward to reviewing your application. For questions or more information please email .

Required Experience:

Unclear Seniority

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