Job Description
JOB DESCRIPTION
JOB TITLE: Executive Administrative Assistant
REPORTS TO: Chief Executive Officer (CEO)
Position Summary:
We are seeking a highly organized, business-mature, and professional Executive Administrative Assistant to support the CEO. This individual will serve as a strategic partner, ensuring the CEO’s time, priorities, and communications are managed with precision and discretion. The ideal candidate is tech-savvy, detail-oriented, and able to operate independently in a fast-paced, high-performance environment.
Key Responsibilities
Work independently to anticipate needs, proactively solve problems, and ensure priorities stay on track
Manage the CEO’s complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts
Track key initiatives, follow up on action items, and ensure deadlines are met
Act as a liaison between the CEO and senior leadership, clients, and stakeholders
Coordinate internal and external communications on behalf of the CEO with professionalism and confidentiality
Support meeting preparation, including agendas, materials, and minutes
Organize travel arrangements, itineraries, and expense reporting
Prepare standard financial data and ad-hoc reports, create presentations, and executive-level documents
Handle sensitive information with a high degree of discretion and integrity
Continuously improve administrative processes and workflows
Perform other duties as assigned
Qualifications
7+ years of proven experience supporting C-level executives or senior leadership
Ability to operate independently with minimal supervision
Ability to anticipate needs and work proactively
High level of discretion and emotional intelligence
Strong business maturity and professional presence
Excellent organizational, time management, and multitasking skills
Comfortable working in a fast-paced, dynamic environment
Excellent written and verbal communication skills
Tech-savvy with strong proficiency in Microsoft Office Suite, advanced Excel skills. (Word, PowerPoint, Outlook calendar, i.e. pivot tables, formulas, graphs and data analysis)
Ability to create and manage presentations using PowerPoint or similar tools
Preferred Skills
Experience using artificial intelligence (AI) tools to improve work efficiency, automate tasks, and enhance data-driven decision-making
Advanced Excel skills (pivot tables, formulas, data analysis)
Work Environment
Fast-paced, executive-level setting
High visibility role with direct exposure to leadership and strategic initiatives
This job description is an outline of job requirements and may not include all job functions that will be required. This description is subject to change without notice.
Job Tags
Work at office